How to get school funding for conferences... preferably TERMINUS

Conferences & festivals are expensive. They are expensive to organize and thusly, expensive to attend. 

If, however, you choose wisely on where to spend that money, the results are beyond worth it. Conferences and festivals provide opportunities to showcase your work, interact with industry professionals, and meet your peers from across the globe. You can learn A LOT about your craft and field, and (ideally) have a hell of a good time doing so!  

While we here at TERMINUS do everything we can to keep costs down for you, we know it would make things a lot easier if you can get some help covering costs. It's important to know that your school is in no way obliged to help - but that the odds are in your favor. They want to support their students and it's at conferences that you can bring accolades and recognition to your school. More importantly, conferences provide valuable educational and professional benefits that you can in turn share with others when you return to campus. The value of a student's single experience can compound exponentially. 

So now, without further ado - a handy guide to helping you find and secure school funding. 

Step 1 - Find the money

The likely candidates are Student Government (SGA's), academic departments, school media relations teams, and student organizations (like student run clubs and Greek Life). You'll want to approach as many of those as possible, since it may take more than one to cover all of your costs. 

Every school, department, and organization has a different process. Usually involving  good amount of paperwork and in some cases, presentations. We recommend searching your school's website for keywords like "conference funding," "conference grant," "professional development support," and "conference support," to start. You can also go directly to the source by contacting the department head for your major or one of your professors. Ask if they provide any financial support to students attending conferences. On a peer level, you can reach out to the president of your student organization, or a member of SGA to ask the same. All of those people should be able to tell you all about the process, provide application documents, and hopefully give you some advice. 

Step 2 - Get The Blueprints

Now that you've got the details on the process for requesting money, you can start acquiring all of the information and documentation you'll need. It's this information you'll need to demonstrate  why you specifically should be given the money, how the money will be spent, what you'll get out of attending, and the value you can bring back to campus. 

You'll want to tally up the costs to attend. Make sure you itemize them so the school can see exactly where their money is going. These costs usually include:

  • Badges / Tickets
  • Flights 
  • Hotel
  • Food
  • Other Travel costs (Lyft/Uber)
  • Mileage if you're driving

You'll then need to detail all of the benefits you hope to get out of the conference and concretely explain how you'll be sharing those benefits with your school. For example: You'll be attending workshops on narrative game design taught by professionals from Ubisoft and plan on presenting what you've learned at your game developers club meeting, complete with pictures and videos. Or,  your CMF film is competing at TERMINUS which means you'll be screening your work, participating in Q&A's, and find out if you win awards and prizes, and you plan on contacting school and local press about this honor to bring visibility to your school and your program. 

You'll want to build a complete picture of what you're getting out of your attendance. In the case of TERMINUS, tell them you'll have access to over 180 hours of educational and professional programming, including hands-on workshops and panels with working industry professionals. Our event provides a focus on topics and skills you may not learn in school, in an environment that places students like you at the center of attention. Of the many conferences out there, TERMINUS was created and produced with young creators in mind. Because of that, we offer access and opportunities that other events don't. You'll be a big fish in an appropriately sized pond. Plus, there are tons of opportunities to showcase your work, network with peers from across the country, make connections with industry professionals and maybe even take home an award or two! 

Take a look at this sample Justification Letter to get a sense of what you'll be asked to submit. 

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Step 3 - Execute

Now it's time to submit! Be sure to get a fresh pair of eyes to review your application for grammar and typos and double check that you've followed all of the proper protocols. Keep in mind this process can take some time, so it's best start all of the above as soon as possible. 

Lastly, a handful of helpful tips...

Show your face. Meaning you should meet with and have in person conversations with the decision makers. Some schools will require a presentation. Imagine walking into a room where you know one or two of the people beforehand. All because you reached out ahead of time, asking questions and getting advice. Never underestimate the value of face-to-face interaction.

Focus on the value. Yes, you'll have a great time. That's definitely a benefit. The true value of a conference is how it helps further your educational and professional career - and that's what your school will care about most. So always ask yourself, "how does this help me and how does it help my school?" 

Diversify your outreach. As we mentioned earlier, some departments only pay for a portion of your trip. So it's best to approach all the avenues available to you. Get some money from SGA, some from your department, and some from the organizations you're a part of, and that can add up quickly. If that still isn't enough, try reaching out to your community. You'd be surprised how many will respond to positivity, and want make an impact in a young person's life by providing them with a unique opportunity.  

Buy in Bulk. Most conferences offer group discounts. TERMINUS gives discounts on badges and hotel rooms for groups of 4 or more. If you can show your school that they can get a good deal, AND simultaneously provide opportunities to more students, that's what they call a win win. 

Promote yourself. Reach out to your school newspaper and the local interest sections/departments of your local news. Tell them about what you're trying to achieve and why. Human interest stories go a long way, and schools always appreciate positive publicity! 

We hope that helps! If you have any questions, or tips of your own we can share with students to secure school funding, reach out to us at magic8ball@terminusevent.com. 

 

Announcing the First Three Workshops and Panels of TERMINUS 2017

We're bending the laws of time and space (okay, not really) to pack 45 hours of awesomeness into 24, to produce 180 hours of events and programming in four days. 

Which makes us excited to announce the first batch of workshops and panels that have been confirmed. If you've ever wanted to make your own game, here's your own opportunity. Got entertainment law questions you're failing to find answers to, Letterbox Legal will be providing the expert answers you're looking for. 

We'll be making more announcements in the coming weeks. So grab your All-Access badgebook your room and come Learn from the Best in June.

 

How to Make a Game in 90 Minutes with Unity

Developing a game can be costly and time consuming. This hands on workshop will be neither. Whether you've never touched a line of code or you're an avid coder looking to get into game development, by the end of this workshop you will have on your laptop (laptop not included) a finished—and appropriately scoped—game. Along the way you will learn some best practices in scoping projects, how to find shortcuts in development, as well as a few tricks in Unity.

Gaming Track
Game Design, Programming

 

Entertainment Lawyer Roundtables Presented By Letterbox Legal

This is your opportunity to get face time with practicing attorneys and have your entertainment law questions answered. Small groups will rotate through three rounds of Q&A, with each table focused on one of three topics: Copyright for Film, Copyright for Games, and Music Licensing. Plus a fourth catch-all table to address questions that don’t quite fit the other discussions. 

Film and Gaming
Business & Marketing, Industry

 

Breaking Up Is Hard to Do

When a relationship falls apart and friendships end, they can already be difficult. When the people involved are also co-creators, that can quickly become a tangled mess. How do you handle that when it's you? What happens to the work you created together? How do coworkers and friends navigate it? What do you when it happens in the middle of a project? When the social side of creativity falls apart how do you handle the business?

Film and Gaming
Business & Marketing, Professional Development

Winner of The Last Guardian

Dylan & Cory mugging it up for the camera (Jeremy not pictured)

Dylan & Cory mugging it up for the camera (Jeremy not pictured)

Congratulations to Jeremy Bates!

Jeremy beat enormous odds to win our copy of The Last Guardian.  Ok, he was one of three who entered but still - he'll enjoy it and give Trico a good home. 

We'll be releasing Let's Play videos every month with special guests and prizes so be sure to subscribe to our Youtube channel and you too can be a winner like Jeremy!

If you haven't seen it, check out our first Let's Play of The Last Guardian.

On the twelfth day of TERMINUS

‘Twas the night before Christmas,

And we’re all jumping with glee,

Because today’s TERMINUS deal,

Is buy one, get one FREE!

Buy an All-Access Badge today and you’ll get a second all-access badge totally for free. Yes, you heard us. Freeeeeeeeeee. 

Hurry over to buy your all-access badge and get a code to redeem your free All-Access badge in the order confirmation email. Valid on orders placed between Noon EST Saturday Dec 24th and Noon EST Sunday Dec 25th.

Have a safe and happy holiday!

 

On the eleventh day of TERMINUS

We’ve got 99 problems but a badge ain’t one!

Buy an All-Access Badge today and you’ll get a Saturday Badge (a $99 value) for FREE. We might as well be throwing money at you. BTW, the Saturday Badges don’t even go on sale until June, which makes this offer that much cooler. This badge gives someone a nice sample of TERMINUS with entry to all workshops, screenings, parties, expo, gaming, and awards ceremonies on Saturday June 24th, 2017.

Hurry over to buy your all-access badge between Noon EST Friday Dec 23rd and Noon EST Saturday Dec 24th and get the code to redeem your free Saturday badge in your confirmation email. Badges must be redeemed by January 1st!

Be sure you follow us on FacebookTwitter, and Instagram to be the first to take advantage of the Twelve Days of TERMINUS deals which will be announced each day at Noon EST

P.S. Tomorrow is the 12th Day of TERMINUS. Did we save the best for last? ¯\_(ツ)_/¯

 

On the tenth day of TERMINUS

Game Stop vs. Steam - which will you choose?

We've got $25 gift cards to give to the first 5 people who purchase their all-access badges today. And you get to choose between $25 to Game Stop or $25 to Steam! 

Hurry over to buy your all-access badge and use code DAY10GAME to claim one of the $25 gift cards. We'll email you to find out which you choose and email the gift card to you. Valid on orders placed between Noon EST Thursday Dec 22nd and Noon EST Friday Dec 23rd - or until they run out. 

Be sure you follow us on FacebookTwitter, and Instagram to be the first to take advantage of the Twelve Days of TERMINUS deals which will be announced each day at Noon EST

P.S. Tomorrow we've got the third and last BOGO deal!

On the ninth day of TERMINUS

25% off for the first 25!

We’re taking 25% off the first 25 all-access badges sold today, so stop what you’re doing and buy yours right now! Seriously, right now. Go do it. Use code DAY9QUARTER.

Hurry over to buy your all-access badge between Noon EST Wednesday Dec 21st and Noon EST Thursday Dec 22nd or until they run out!

Be sure you follow us on FacebookTwitter, and Instagram to be the first to take advantage of the Twelve Days of TERMINUS deals which will be announced each day at Noon EST

P.S. Tomorrow's deal should help with the latest game you've been wanting.

On the eighth day of TERMINUS

To help make your creativity a little easier

Buy an All-Access Badge today and you’ll be entered in a random drawing to win twelve FREE months of Adobe Creative Cloud. And as if that wasn’t enough, we’ll even throw in a TERMINUS keychain, because holidays. 

Hurry over to buy your all-access badge to be entered for a chance to win for orders placed between Noon EST Tuesday Dec 20th and Noon EST Wednesday Dec 21st!

Be sure you follow us on Facebook, Twitter, and Instagram to be the first to take advantage of the Twelve Days of TERMINUS deals which will be announced each day at Noon EST

P.S. Tomorrow LIMITED deal will be your best chance to save the most $$$ on All-Access badges.

On the seventh day of TERMINUS

Is it worth it? Let us work it! Put your badge down, flip it, and reverse it. 

That terrible repurposing of the great Missy Elliot is our way of telling you that if you buy an All-Access Badge today, you’ll get a FREE Workshop Badge with it! Buy one All-Access Badge and you’ll receive a code to redeem your free Workshop Badge to share with a fellow emerging creative who wants to learn more about filmmaking and/or game development. 

Hurry over to buy your all-access badge and get a code to redeem your free Workshop Badge in your confirmation email for orders placed between Noon EST Monday Dec 19th and Noon EST Tuesday Dec 20th!

Be sure you follow us on FacebookTwitter, and Instagram to be the first to take advantage of the Twelve Days of TERMINUS deals which will be announced each day at Noon EST

P.S. Tomorrow we're giving out TERMINUS keychains and another chance to be entered to win something awesome! 

On the sixth day of TERMINUS

"First we'll make snow angels for two hours, then we'll go ice skating, then we'll eat a whole roll of tollhouse cookie-dough as fast as we can, and then we'll snuggle."


Do you like movies and free stuff? Of course you do. Today’s Twelve Days of TERMINUS deal goes to the first FIVE people to buy an all-access badge and includes a swag bag of exclusive movie memorabilia AND 2 movie tickets. Now you can watch movies in their natural habitat - the big screen.  

Hurry over to buy your all-access badge and be sure to use code DAY6SWAG to nab your movie SWAG BAG between Noon EST Sunday Dec 18th and Noon EST Monday Dec 19th!

Be sure you follow us on Facebook, Twitter, and Instagram to be the first to take advantage of the Twelve Days of TERMINUS deals which will be announced each day at Noon EST


P.S. Tomorrow's BOGO deal is for your studious friends!